What AI is used?
CONFIRMED7 active use cases recorded.
Fictional sample — not a real customer or testimonial
What a decision-ready AI questionnaire evidence pack can look like
Harbor & Vale LLP is a fictional 42-person professional-services firm. This example shows how confirmed facts, partial evidence, open gaps and unknowns can be organised before answering an external request.
Current factual position
- 7 active AI use cases
- 5 of 7 named owners
- 4 of 7 confirmed human-review points
- Written AI policy exists
- Client/confidential data may enter several workflows
- Approved data boundary not yet evidenced
- Vendor and configuration evidence is partial
- Disclosure or permission is unknown for some uses
Working answers
Question, evidence state, factual answer
What information can enter AI workflows?
PARTIALPublic, internal, financial, client, personal and confidential information recorded; the approved boundary is missing.
Who owns AI use?
PARTIALNamed owners confirmed for 5 of 7 use cases.
Is human review required?
PARTIALReview points confirmed for 4 of 7 use cases.
Are vendor and configuration facts documented?
PARTIALSome settings are evidenced; retention, training-use and configuration facts remain incomplete.
Is there an AI policy?
CONFIRMEDA written AI policy exists and is indexed as evidence.
Can the questionnaire be answered completely today?
NO — PARTIAL ONLYUnsupported points remain UNKNOWN rather than being inferred.
Open gaps
G-001
CRITICAL
Approved client/confidential-data boundary not evidenced.
G-002
HIGH
Three workflows lack a confirmed human-review owner or review point.
G-003
HIGH
Retention, training-use and configuration facts are unknown for two tools.
G-004
BUILD
No maintained AI-use register existed before this capture.
Evidence index sample
- E-001AI-use inventory
- E-002Client questionnaire and deadline
- E-003AI policy
- E-004Microsoft Copilot settings — partial
- E-005ChatGPT settings — partial
Boundary
WorkplaceReady organises factual AI operating evidence, identifies gaps and produces decision-ready artifacts. It does not certify compliance, guarantee insurer, auditor or customer acceptance, or provide legal or insurance advice.